2026 MOTORSPORT NEW ZEALAND CONFERENCE, ANNUAL GENERAL MEETING AND AWARDS EVENING
MotorSport New Zealand advises all Member Clubs and their members that the 78th MotorSport New Zealand Conference, Annual General Meeting and Awards Evening will take place on 22 & 23 May 2026 as detailed in the attached Notice.
EVENT DETAILS
PROPOSED EVENT TIMETABLE
| Friday 22 May 2026 | Saturday 23 May 2026 | |||||
| 9:00am | 5:00pm | Conference | 9:00am | 1:00pm | 79th Annual General Meeting | |
| 6:30 pm | Late | 2025 Awards Evening | ||||
IMPORTANT DATES
| Item | Responsible | Due Dates no later than (4.00pm) |
| Remits to alter the Constitution | Member Club | Wed 11 Feb 2026 (100 days) |
| Honour Award Nominations Nominations for Premier Trophies |
Member Club | Mon 9 March 2026 (74 days) |
| Registration Form
Nomination Form Remit Form and Discussion Items |
Member Club | Fri 3 Apr 2026 (51 days) |
| Nomination Acceptance Form including Profile | Nominee | Fri 3 Apr 2026 (51 days) |
| Remits to alter the Constitution – Distribution | MotorSport New Zealand | Wed 22 April 2026 (30 days) |
| Agenda sent to Board & Members | MotorSport New Zealand | Mon 27 Apr 2026 (25 days) |
| Additional Dinner tickets | Member Club / Guest | Mon 27 Apr 2026 (25 days) |
FRIDAY CONFERENCE
Friday’s Conference will be adjusted to include more discussion between attendees and MotorSport New Zealand around the informative seminars.
Friday’s Conference will also be open to Clubs, Competitors, Volunteers and Officials to attend to provide input and engage in seminars. (There will be a modest fee for all attendees to cover costs).
Topics will include: MotorSport New Zealand Strategy update & discussion, Sporty & Club Membership management, health and safety, and more soon to be confirmed. We welcome suggestions on what type of informative seminars or discussions you would like to be a part of.
‘Service Park’ will remain at the end of the day. This is a great opportunity for you to network and catch up with other passionate people whilst enjoying a drink.
SATURDAY CONFERENCE & AGM
A finance seminar and the 79th Annual General Meeting will take place in the morning, with the aim for formalities to be concluded by lunch time.
REGISTRATION
REGISTRATIONS:
Event Fees (per person), including GST:
- $195.00 – Friday Conference only
- $195.00 – Saturday AGM only
- $315.00 – Two-Day Conference: Friday, and Saturday’s AGM
- $445.00 – Saturday AGM and Awards Evening
- $500.00 – Full event package: Friday Conference, Saturday AGM and Awards Evening
- $295.00 – Awards Evening only
These event fees cover venue hire, administration costs and catering. A late fee of 60% of the chosen option (per person) will apply to all registrations received after 4.00pm 3rd April 2026. Registration alongside payment of the registration fee must be received before attendance. Any dietary requirements are to be noted on the Registration Form. No registrations will be accepted on the day.
ELECTIONS, REMITS & DISCUSSION ITEMS
Elections
Clubs are advised to refer to the MotorSport New Zealand Inc Constitution available from the MotorSport New Zealand website for any initial questions around the rules for nomination.
| Board Positions: | |||
| Board Member | One position available | Daniel Gaunt has completed his first consecutive term of office and is eligible for re-election. | |
| Scott O’Donnell and Amanda Tollemache stay on as Elected Members. Craig Baird stays on an Appointed Member.James Dicey’s second term concludes at the end of May and is eligible for re-appointment. The Board will give notice to clubs of an appointment process in early February |
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| Advisory Commissions Positions | |||
| ClubSport | One position available | Helen Cameron has completed her second term of office and is eligible for re-election. | |
| Donna Elder, James Storey and Paul Walbran stay on as Elected Members. | |||
| Historic | One position available | Bruce Dyer has completed his third term of office and is not eligible for re-election. | |
| Leon Hallett, Tim Hill and Neil Madden stay on as Elected Members. | |||
| Race | One position available | Richard Kelly has completed his first term of office and is eligible for re-election. | |
| Jeff Braid, Blair Thorpe and Raewyn Burke stay on as Elected Members.
Additional Member, Howard Atwill – Circuit Operators Representative, stays on. |
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| Rally | One position available | Tony McConachy has completed his second term of office and is eligible for re-election. | |
| Brian Budd, Craig Jessop and Dave Robb stay on as Elected Members.
Additional Member, Steve Foster – NZRC Representative, stays on. |
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Nominations
Clubs are advised to refer to the MotorSport New Zealand Inc Constitution available from the MotorSport New Zealand website for any initial questions around the rules for nomination.
When making election nominations, we recommend that Member Clubs:
(a) Firstly, seek confirmation verbally from the person your Member Club seeks to nominate, that they will accept a nomination for the election; then,
(b) Submit your Member Club’s completed Nomination of Election Candidate form.
(c) Forward that person (or get them to contact MotorSport New Zealand) the link to the Acceptance of Election Candidate Nomination form for them to complete advising them to submit this prior to the closing date stated in the table above. Please sure that they are aware that they will be required to have two Member Clubs nominating them for the election. This may be something your Member Club may need to assist them with by way of introduction to another Member Club
Please note that no nominations can be accepted by MotorSport New Zealand until:
- A corresponding Acceptance of Election Candidate Nomination is received from the Candidate; And
- The nomination is supported by two Member Clubs.
Both Member Club Nomination of Election Candidate and the Nominee’s Acceptance of Nomination must be received by the MotorSport New Zealand Office by 4.00pm 3rd April 2026 or will not be accepted for the 2026 Election.
Remits
Only remits concerning the Constitution and/or National Sporting Code excluding the Appendices, will be considered at the Annual General Meeting.
All such remits must state the Constitution Rule Number or National Sporting Code Article number. If none are appropriate, please state “General” and an explanation of the remit along with the reason behind it. Please remember – the more detail the better it will be understood by the other Member Clubs.
Constitutional Remits
In accordance with the Constitution, remits concerning alterations to the Constitution, must be received by the MotorSport New Zealand Office by 4.00pm 11th February 2026 or will not be accepted for the 2026 Agenda.
All other Remits
Remits concerning the National Sporting Code excluding the Appendices, must be received by the MotorSport New Zealand Office no later than 4.00pm 3rd April 2026.
Other Remits must be received by the MotorSport New Zealand Office by 4.00pm 3rd April 2026 or will not be accepted for the 2026 Agenda.
All Remits are to be submitted online using the online form Remits and Discussion Items.
Discussion Items
All discussion items submitted must clearly explain the reason for it being raised as a discussion item. This includes listing your Member Club’s reasoning / explanation to enable other Member Clubs to adequately understand your reasoning. This will assist greatly in the progression and possible acceptance or otherwise of your discussion item.
Any discussion items received after the specified time and date may not be included in the agenda.
Discussion items must be received by the MotorSport New Zealand Office by 4.00pm 3rd April 2026 or will not be accepted for the 2026 Agenda.
Discussion Items are to be submitted online using the online form Remits and Discussion Items.