International Control of Motor Sport

Motor sport throughout the world is directed and controlled by the Federation Internationale de l’Automobile (FIA). Headquarters are at Chemin de Blandonnet, 2 1215 Geneva, Switzerland. Formed (as the AIACR) by 13 clubs in 1904, the FIA is comprised of 157 members in 118 countries. MotorSport NZ has been a member since 1956. Initially membership was through the RAC who were the controlling body for motorsport in the British Commonwealth, direct membership followed on the dismantling of the British Commonwealth in the early 1970’s.

The President of the FIA is Mr Jean Todt and the Secretary-General is M Pierre de Coninck.

Touring Aspects of Motoring

General motoring enquiries of other than a sporting nature should be directed to the FIA’s touring affiliate in New Zealand, the New Zealand Automobile Association.

 

National Control of MotorSport

National control of motor sport is delegated by the FIA to one national sporting authority (ASN) in each nation. In many countries the ASN is also the body recognised for all motoring activities, including sporting and touring. However in some countries of which New Zealand is one, the sporting power and touring authorities are held by separate and independent bodies.

MotorSport New Zealand Inc was initially inaugurated in October 1947 as “Association of New Zealand Car Clubs”. Incorporation was achieved in November 1950 and in 1967 with a membership of 58 clubs the name was changed to “Motorsport Association of New Zealand Inc”.

In 1996 the name was changed to its present title. Membership of the organisation has continued to expand since with now just over 100 member clubs holding either full or associate membership.

The Executive of MotorSport New Zealand Inc are elected by its Council to govern the management of affairs of the society and through its various Advisory Commissions, Departments and Administration office manage the day to day operations of the sport.

MotorSport New Zealand Inc delegates authority for Karting, Drag Racing and Vintage Car events to recognised bodies by a process of annually reviewed agreements. These delegations of authority are subject to approval by the FIA, and the activities are conducted under conditions, which must be approved by MotorSport NZ and notified to the FIA.

The MotorSport Company Limited

Established in 1992 the company’s shareholders are MotorSport New Zealand and the six Circuit operating Clubs. The company is charged with the promotion of the premier MotorSport New Zealand Race and Rally Championships.

The company is also the “flag carrier” for the MotorSport New Zealand brand.

 

Rally of New Zealand Limited

Established in 1975 with shareholding from MotorSport NZ and member clubs with an interest in rallies, Rally of New Zealand has developed and maintained a very high International profile for the sport.

Rally of New Zealand Ltd is charged by MotorSport NZ to advance the sport of rallying in New Zealand through the establishment and organising to the highest standards International Rally Events which will form the basis of a top level of motor rallying to which junior members may aspire.

The Prodrive Trust was incorporated in 1998 to oversee the development and management of the Driving Skill enhancement programme first introduced by MotorSport NZ in 1992. The trust was also charged with the establishment of scholarships. In 2002 MotorSport NZ in conjunction with the Trustees agreed to split the activities of the Trust and to reestablish two trusts with a clearer focus. The MotorSport NZ Scholarship TrustThe Trust is responsible to MotorSport NZ for providing scholarships and/or Academy programmes for MotorSport NZ competition licence holders and associated crew that further the education, personal growth, development of skills either in New Zealand or overseas.The Prodrive Driver Education TrustThe trustees have suspended driver education activities.

By-Laws of MotorSport New Zealand Incorporated

1.	Staff:
1.1	The Executive shall employ or engage on contract, such staff, persons or organisations as it deems desirable from time to time to meet the needs of MotorSport. The Executive shall determine the terms and conditions together with all other necessary matters related to such appointments, including the termination of them.
1.2	The Executive may delegate its responsibility in By-Law 1.1 to the General Manager by resolution.
2.	Criteria for Nominations to the Executive:
2.1	A nomination for election to the Executive by a member club under rule 7.2 of the Constitution must comply with the following: (a) The nominee must be a member of a member club; (b) The nominee must have at least one nomination from a member club; (c) The nominee must give written notice to the registered office of their acceptance of the nomination; (d) The nominee must not be an employee of, or engaged as a contractor to, MotorSport; (e) The total number of nominations received from a member club must not exceed the total number of positions vacant; (f) The nomination must be received at the registered office of MotorSport no later than forty five (45) days prior to the General Meeting.
3.	Travel Equalisation:
3.1	To ensure that the cost of attending Annual General Meeting by member clubs is shared as equitably as possible, all member clubs will be invoiced within two (2) months of the Annual General Meeting, either a debit or credit, which reflects a share of the cost of sending delegates from each member club.
3.2	These costs will be calculated on the basis of a return economy class airfare.
3.3	These costs will be shared by all member clubs (excluding associate members), whether or not it has a representative attending the Annual General Meeting.
4.	Advisory Commissions:
4.1	In accordance with rule 6.4.4 and 7.6.3 of the Constitution, Council and Executive, respectively, may establish advisory commissions to advise, and make recommendations to, the Executive and the Council, as appropriate.
4.2	There shall be two (2) categories of advisory commissions, namely: (a) Specialist; and (b) Representative.
4.3	Specialist Commissions
4.3.1	Number of Commissions: The Executive shall determine the number and types of specialist commissions to be convened from year to year, provided that there are commissions for at least the following areas: (a) Technical Regulations; and (b) Training.
4.3.2	Appointment: The number and composition of people appointed to a specialist commission shall be determined by the Executive. Any person, (whether or not a member of a member club, or an office bearer), may be appointed to a specialist commission.
4.4	Representative Commissions
4.4.1	Number and Types of Commissions: The Council shall determine the number and types of representative commissions to be convened from year to year. Currently these are: (a) Historic and Classic; (b) Rally; (c) ClubSport and; (d) Race.
4.4.2	Composition of Commissions: The numbers and composition of people appointed to each commission shall be as follows: (a) The Historic, and Classic Commission shall comprise of a chairperson, appointed by the Executive, and four (4) persons elected by the Council; (b) The Rally Commission shall comprise of a chairperson, appointed by the Executive, four (4) persons elected by the Council and one (1) person appointed by Rally of New Zealand Limited; (c) The ClubSport Commission shall comprise of a chairperson, appointed by the Executive, and four (4) persons elected by the Council; (d) The Race Commission shall comprise of a chairperson, appointed by the Executive, one (1) person appointed by The MotorSport Company Limited, one (1) person appointed by the Circuit Owners Group and four (4) persons elected by the Council of which a maximum of three only can be from one Island.
4.4.3	Election: Nominees for the elected positions must satisfy the same criteria as nominees for Executive positions set out in these By-laws. In addition, nominees may not be Executive members. If there are insufficient members elected to a representative commission, the Executive shall fill the vacancies.
4.5	Other By-Laws relating to Advisory Commissions
4.5.1	Term of office: Members of an advisory commission shall be appointed or elected, in accordance with these By-laws, for a term of two (2) one (1) years, commencing at the conclusion of an Annual General Meeting and ending at the conclusion of the subsequent Annual General Meeting of the second year. For each advisory commission half the members shall be appointed or elected at each Annual General Meeting. Members may be re-elected or re-appointed for further terms of office.
4.5.2	Terms of Reference: Council shall determine the terms of reference for each advisory commission.
4.5.3	Powers of Advisory Commissions: The advisory commissions shall have the powers delegated to them by the Executive including the power to make recommendations to the Executive and to the Annual General Meeting.
4.5.4	Meetings: The advisory commissions shall meet on such occasions as each commission and/or the Executive determine.
4.5.5	Termination: A member of an advisory commission may retire at any time prior to the expiry of the term of office, by providing notice in writing to the Executive. The Executive may fill such vacancies for the balance of the term of office. The Executive may require a member of an advisory commission to terminate their position on an advisory commission if, in its opinion, the person has brought MotorSport into disrepute. A person who is terminated on this basis may appeal the decision of the Executive to a General Meeting of the Council.
5.	Departments:
5.1	In accordance with rules 6.4.4, and 7.6.3 of the Constitution, Council and Executive, respectfully, may establish departments to assist in the management of MotorSport's activities.
5.2	Number and Types of Departments: The Executive shall determine the number of departments to be convened from year to year, provided that there are departments for at least the following: (a) Stewards (b)Technical (c) Circuit Safety. (d) Clerks of the Course.
5.3	Appointments: The number and composition of people appointed to each department shall be determined by the Executive except as expressly required under these By-laws. Any person whether or not they are a member of a member club, may be appointed to a department. All department officials, including the Department Chief, are required to hold an Officials Licence, issued in accordance with the provisions of the National Sporting Code.
5.4	Department Chiefs: The Executive shall appoint annually to each department a Department Chief. The duties of a Department Chief are to: (a) Coordinate and report on the activities of their department; (b) Ensure all persons appointed to the department act in accordance with their defined responsibilities; (c) Oversee the departments training requirements; (d) Undertake activities as requested by the Executive.
5.5	Department Officials: The Executive shall appoint annually to each department persons to act as officials in that department.
5.6	Terms of Office: Department Officials, including the Department Chief shall be appointed, in accordance with these By-laws, unless otherwise stated for a term of one (1) year, commencing one month prior to each Annual General Meeting and ending one month prior to the subsequent Annual General Meeting. Officials may be re-elected or reappointed for further terms of office.
5.7	Meetings: Each department shall meet on such occasions as determined by the Executive in consultation with the Department Chief.
5.8	Termination: A person appointed to a department may retire at any time prior to the expiry of the term of office by providing notice in writing to the Executive. The Executive may fill such vacancies for the balance of the term of office. The Executive may require a person to terminate their position in a department if, in its opinion, the person has brought MotorSport into disrepute. A person who is terminated on this basis may appeal the decision of the Executive to a General Meeting of the Council.
6.	Steward Department:
6.1	The Department Chief of the Steward Department, appointed by the Executive under By-law 5.4, shall be known as the Chief Steward.
6.2	The Chief Steward may attend Executive meetings, but shall have no voting rights.
6.3	The Executive shall also appoint annually the following stewards to the Steward Department: (a) Deputy Chief Steward (a) Area Stewards (c) Deputy Area Stewards (b) Other Stewards in sufficient number to adequately service the requirements of all events.
6.4	The duties of all stewards are those set out in the National Sporting Code.
7.	Technical Department:
7.1	The Department Chief of the Technical Department, appointed by the Executive under By-law 5.4, shall be known as the Technical Manager.
7.2	The Technical Manager may attend Executive meetings by invitation but shall have no voting rights.
7.3	The Executive shall also appoint Technical Officers as required.
7.4	The duties of Technical Officers are set out in the National Sporting Code.
8.	Circuit Safety Department:
8.1	The Department Chief of the Circuit Safety Department appointed by the Executive under By-law 5.4 shall be known as the Chief Circuit Safety Inspector.
8.2	The Chief Circuit Safety Inspector may attend Executive meetings by invitation but shall have no voting rights.
8.3	The Executive shall also appoint Circuit Safety Inspectors as required.
8.4	The duties of Circuit Safety Inspectors are set out in the National Sporting Code.
9.	Clerks of the Course Department:
9.1	The Department Chief of the Clerks of the Course Department appointed by the Executive under By-Law 5.4 shall be known as the Chief Clerk of the Course The Chief Clerk of the Course may attend Executive Meetings by invitation but shall have no voting rights. The Executive shall also appoint, biennially, Clerk of the Course. The duties of all Clerks of the Course are set out in the National Sporting Code
10.	Expenses:
10.1	Actual and reasonable expenses incurred by members of the Executive, office bearers, President(s) d'Honneur members of advisory commissions and persons appointed to departments in carrying out their duties for MotorSport, shall be met by MotorSport.
11.	Notification of Discipline of Licence Holder:
11.1	Any member club or associate member who suspends/disqualifies or otherwise disciplines one of its members who is a licence holder shall notify the Executive in writing of the reason for the sanction and the sanction given.

 

Constitution of MotorSport New Zealand Incorporated

1.	Name: The name of the organisation shall be "MotorSport New Zealand Incorporated" referred to in this Constitution as "MotorSport".
2.	Registered Office: The registered office of MotorSport shall be at such place as determined from time to time by the Executive.
3.	Objects: The objects of MotorSport are to:
3.1	encourage participation, promote and administer the various sports involving automobiles with four or more wheels ("automobile sport")
3.2	arrange and control competitions for automobile sport in New Zealand
3.3	determine records and awards for such competitions
3.4	determine, publish and enforce the rules or National Sporting Code for automobile sport in New Zealand
3.5	be the New Zealand member of the Federation Internationale de l'Automobile ("FIA") and as such, enforce the rules and regulations of FIA in New Zealand.
3.6	provide and market information, advice and resources to its members
3.7	service the needs and requirements of members, supporters and sponsors of MotorSport
3.8	act in good faith and loyalty to ensure the maintenance and enhancement of MotorSport New Zealand and motorsport, its standards, quality and reputation for the collective and mutual benefit of the member clubs and motorsport.
3.9	at all times operate with, and promote, mutual trust and confidence between MotorSport New Zealand and its member clubs in pursuit of these objects.
3.10	at all times to act on behalf of, and in the interests of, the member clubs and motorsport.
4.	Powers: To further its objects, MotorSport shall have the power to:
4.1	invest, borrow or advance monies, with or without securities and to execute mortgages over any property of MotorSport or issue debentures as securities for the repayment of any such monies;
4.2	receive subscriptions, grants and funds;
4.3	employ staff and engage the services of appropriate people and organisations to assist and advise MotorSport;
4.4	join, contract, engage or make arrangements with any other person or organisation;
4.5	discipline its members, office bearers, President d'Honneur, Member d’Honneur and/or other appointed or elected personnel;
4.6	establish committees and delegate its powers to those committees;
4.7	determine policies and procedures to effectively administer MotorSport;
4.8	subject to FIA approval determine rules to control automobile sport;
4.9	acquire, sell, lease or otherwise deal with facilities and property as required;
4.10	register and licence individuals, clubs and organisations to participate and arrange competitions and events for automobile sport;
4.11	establish an interest in corporate or other entities to carry on and conduct all or any part of the affairs of MotorSport and for that purpose, to utilise any of the assets of or held on behalf of MotorSport;
4.12	be a member, affiliate or be associated in any other way with any organisation which has objects which are similar, in whole or in part, to the objects of MotorSport;
4.13	print and publish any newspapers, periodicals, books or leaflets and develop and implement any computer systems or software packages that MotorSport may consider desirable for the promotion of its objects;
4.14	produce, develop, create, licence and otherwise exploit, use and protect its intellectual property;
4.15	purchase or otherwise acquire all or any part of the property, assets and liabilities of any one or more companies, institutions, incorporated societies or organisations whose activities or objects are similar to those of MotorSport or with which MotorSport is authorised to amalgamate or generally for any purpose designed to benefit MotorSport;
4.16	do any other acts or procedures which further the objects of MotorSport.
5.	Membership:
5.1	Membership: MotorSport's membership shall comprise of clubs who are interested in automobile sport and who are accepted by MotorSport as its members (called "member clubs and associate members").
5.2	Application for Membership: A club or organisation which is interested in automobile sport and which is an incorporated society may apply to MotorSport to be a member. Such application must be in writing, be approved by a majority of the Executive, and accompanied by a subscription, under rule 13 of this Constitution.
5.3	Effect of Membership:
5.3.1	A member club and an associate member of MotorSport must recognise MotorSport as the national governing body for automobile sport in New Zealand and observe and comply with the National Sporting Code of MotorSport, the Constitution of MotorSport, the By-Laws, any policies and procedures determined by MotorSport, the rules of FIA, the International Sporting Code of FIA and any directions or decisions of MotorSport or persons or organisations authorised to make those decisions by MotorSport.
5.3.2	An associate member shall not have such rights and privileges that a member club has but shall have such rights and privileges as set out in this Constitution and the By-Laws.
5.3.3	Member clubs and associate members may only make or receive any pecuniary gain under or by the activities of MotorSport as permitted by the Incorporated Societies Act 1908, and any amendments.
5.4	Termination of Membership:
5.4.1	A member club or an associate member may resign by giving twenty one (21) days notice in writing to the Executive, provided that such member club has satisfied all debts outstanding to MotorSport.
5.4.2	Membership may be terminated by resolution of a two thirds majority of the Council members present. Before any such resolution is made the member club or associate member concerned shall be given at least twenty one (21) days notice and shall have the right to be heard at such meeting at which the resolution is proposed.
5.4.3	Membership will be terminated if subscriptions, levies or fees are not paid pursuant to rule 13.4 of this Constitution. Before such termination can occur, MotorSport must give the member club or associate member seven (7) days notice specifying the payment due and requiring receipt of the payment by the expiry of those seven (7) days.
6.	Council:
6.1	Composition: The Council is the governing body of MotorSport. It consists of the office bearers of MotorSport, and one delegate from each member club.
6.2	Meetings: The Council shall meet at the Annual General Meeting of MotorSport. It may also meet at any other time that a general meeting is called pursuant to this Constitution. The chair of any meeting of Council shall be the President of MotorSport or in their absence, one of the Vice-Presidents elected by the Executive, or in their absence, an executive member elected by Council at the meeting.
6.3	Delegates: Each member club shall elect or appoint a delegate to attend Council meetings as a representative of the member club. Such appointment must be notified to the office of MotorSport no later than forty five (45) days before a general meeting. The appointed delegate may be replaced with another delegate at any time provided the office of MotorSport is notified in writing by the delegates' member club of such replacement. Member clubs who have not been elected or appointed in accordance with rule 6.3 of this Constitution may only attend as a delegate at a general meeting by a majority vote of Council members present. Associate members shall not be entitled to a delegate at Council meetings, but shall be entitled to nominate an observer who may attend such meetings, but who shall have no right to vote or make nominations. Associate members must notify the office of Motorsport of their nominated observer by no later than forty five (45) days before each Council meeting.
6.4	Powers: The Council has the following powers:
6.4.1	to govern the affairs of MotorSport
6.4.2	to implement as required the directions and decisions of the FIA
6.4.3	to elect the office bearers and other personnel of MotorSport
6.4.4	to establish advisory commissions, departments and other committees as it considers necessary to assist in the administration and functioning of MotorSport and automobile sport in New Zealand
6.4.5	to do all other things that it considers necessary to further the objects of MotorSport.
7.	Executive:
7.1	Composition: The Executive shall consist of the President, two Vice-Presidents and three other persons, who are each members of a member club. (Collectively called "the Executive").
7.2	Election: The Executive shall be elected following nomination by at least one member club, in accordance with the By-laws, and the vote of a majority of the votes at a Council meeting.
7.3	Term of Office: Each member of the Executive shall have a term of office of two (2) years and then shall retire, but may be available for re-election. The expiry of the two year term shall occur automatically at the conclusion of the Annual General Meeting of the second year.
7.4	Vacancies: Any vacancy during the term of office of a member of the Executive may be filled by appointment by the Executive.
7.5	Meetings: The Executive shall meet at such places and times as it shall determine. The President or any three (3) members of the Executive may call Executive meetings as necessary. The chair of Executive meetings shall be the President or in their absence, one of the Vice-Presidents elected by the Executive. Department Chiefs may attend and speak at Executive meetings in accordance with the By-Laws, but shall not have any voting rights.
7.6	Powers: The Executive shall have the following powers:
7.6.1	to plan, manage and control the affairs of MotorSport
7.6.2	to plan, manage and control the finances of MotorSport
7.6.3	to appoint such sub-committees and specialist commissions as it deems necessary from time to time to assist it carry out its duties
7.6.4	to co-opt or engage the assistance of any persons or organisations to assist or advise MotorSport
7.6.5	to delegate such powers as it may deem necessary to employees or committees of MotorSport
7.6.6	to develop policies and procedures as it deems necessary
7.6.7	to develop and amend the National Sporting Code as it deems necessary
7.6.8	to appoint employees and fill any vacancies in any committees appointed by it
7.6.9	to determine the terms and conditions of employees, volunteers and any other persons rendering services to MotorSport.
7.7	Voting: All decisions and resolutions of the Executive shall be passed by a vote of a majority of Executive members present at an Executive meeting. Voting may be verbal, by show of hands, or secret ballot (if requested by any Executive member present). The Chairperson of the meeting shall have a casting vote. There shall be no proxy votes.
7.8	Quorum: At least half of the Executive must be present at a meeting of the Executive to constitute a quorum.
8.	General Meetings:
8.1	Annual General Meeting: The Annual General Meeting of the Council of MotorSport shall be held no later than 31 May in each year.
8.2	Special General Meetings: A Special General Meeting of Council may be called at any time by a minimum of eight (8) member clubs or by the Executive.
8.3	Notice: Not less than three (3) months notice shall be given to all member clubs and associate members by the Executive of the date and place for the Annual General Meeting, the closing date for nominations of elections and items of business to be submitted. On receipt of a request for a Special General Meeting by member clubs or the Executive, not less than twenty one (21) days notice must be given by the Executive of the date and place for the Special General Meeting and the item(s) of business to be discussed.
8.4	Agenda and Business to be discussed: The business which must be discussed at the Annual General Meeting includes the annual report, statement of annual audited accounts, items of business, elections, alterations to this Constitution, the National Sporting Code and By-Laws, as necessary. An agenda containing the business to be discussed at an Annual General Meeting together with a list of delegates and observers attending, shall be forwarded to all member clubs and associate members by no later than twenty one (21) days before the date of the meeting.
8.5	Voting: Each delegate of each member club present at a general meeting shall be entitled to one vote. Voting shall be by a majority of those present and entitled to vote, except for alterations to this Constitution and the appointment of a liquidator which shall be by a two-thirds majority. Voting may be by a show of hands or secret ballot, if requested by two delegates at the meeting. The chairperson of the meeting shall have a casting vote. There shall be no proxy votes.
8.6	Quorum: At least forty (40) or half of the delegates of member clubs (whichever is the lesser) must be present at a general meeting of the Council to constitute a quorum.
9.	Office Bearers:
9.1	The office bearers of MotorSport shall be:
9.1.1	Patron
9.1.2	President
9.1.3	two Vice-Presidents
9.1.4	Executive members
9.1.5	Department Chiefs
9.2	Election: All office bearers, except for the Department Chiefs, shall be elected by a majority of the votes at a Council meeting. The Department Chiefs shall be appointed, as required, by the Executive in accordance with the By-Laws. Except for the Patron and the Department Chiefs, office bearers must be members of a member club and must not be employees of MotorSport.
9.3	Term of Office: The Patron shall have a continuous term of office until the position becomes vacant. All other office bearers, except for Department Chiefs, shall have a term of office set out in rule 7.3 of this Constitution. Department Chiefs shall have a term of offices determined pursuant to the By-Laws.
9.4	Indemnity: Every Office Bearer shall be indemnified by MotorSport against any liability (including costs) incurred by them in the discharge of any duty undertaken by them as an Office Bearer of MotorSport, to the extent of MotorSport's funds.
10.	Positions of Honour:
10.1	The Executive may from time to time award either the title of President d'Honneur or Member d’Honneur upon a person(s) whom it considers has given distinguished service to automobile sport in New Zealand.
10.2	The title shall be held by such person(s) for their lifetime, until they resign or are required to relinquish it by the Executive as a result of a decision of the Judicial Committee or the National Court of Appeal.
10.3	A President d'Honneur may, by invitation, attend and speak at Executive and Council meetings, but shall not have any voting rights.
11.	Discipline:
11.1	Any member club, associate member or office bearer of MotorSport who, in the opinion of MotorSport acts, or omits to act, in a way that is prejudicial to MotorSport or automobile sport generally, or brings MotorSport or automobile sport generally into disrepute, (called "misconduct") may be disciplined by MotorSport.
11.2	For misconduct which occurs during an event, competition, or meeting as defined in the National Sporting Code, the member or office bearer may be disciplined in accordance with the National Sporting Code.
11.3	Any other misconduct which is not dealt with under rule 11.2 of this Constitution may be dealt with by the Judicial Committee delegated that responsibility by the Executive.
11.4	Judicial Committee: The Judicial Committee shall consist of not less than three (3) persons appointed by the Executive annually. It shall have the power to hear and determine those matters set out in the National Sporting Code and impose the penalties set out in the Code. It may regulate its own procedure and must comply with the principles of natural justice.
11.5	Appeal: Any member club, associate member or office bearer who is disciplined by MotorSport has the right of appeal to the National Court of Appeal, and then to the International Court of Appeal, in accordance with the National Sporting Code.
11.6	Any member club, associate member or office bearer who is disciplined by MotorSport must first exhaust their appeal rights within MotorSport and FIA, if applicable, before seeking recourse to the courts of New Zealand.
12.	Finance:
12.1	The financial year of MotorSport shall commence on 1 January and end on 31 December each year.
12.2	The finances of MotorSport shall be controlled and managed by the Executive, provided that it may delegate such responsibility to specified employees of MotorSport.
12.3	The Executive shall present to the Annual General Meeting an annual report and statement of audited annual accounts.
13.	Subscriptions:
13.1	Each member club and associate member shall pay an annual subscription no later than 31 December each year. The amount of such subscription shall be fixed by Council.
13.2	The Executive may also require member clubs and associate members to pay such other fees or levies as it may determine from time to time.
13.3	Every member club and associate member shall supply, on request of the Executive each year, the numbers of its members and a copy of the member club's statement of annual accounts for its last financial year or shorter period that may be applicable.
13.4	Any member club or associate member who does not comply with rules 13.2 and 13.3 of this Constitution within three (3) months of the due date shall incur a penalty payment as determined by the Executive and shall automatically cease to be a member of MotorSport.
14.	Common Seal:
14.1	MotorSport shall have a common seal. Subject to the Incorporated Societies Act, the Executive shall determine when the common seal is to be used and make provision for its safe custody.
15.	By-Laws:
15.1	The Executive may, from time to time, make and amend By-laws, if the following has occurred: (a) All member clubs have been notified of the proposed addition or amendment at least thirty (30) days prior to the meeting in which they are to be considered by the Executive; (b) Such notification invites written submissions from member clubs to be provided within 14 days prior to the specified meeting date; (c) The Executive consider such submissions, and if it considers necessary, may invite the member clubs' representative(s) to present the submission to the Executive; (d)Should one third of the member clubs as at the date of the Executive meeting oppose the proposed addition or amendment, the Executive may not proceed to consider it and it must be placed on the business for the next Annual General Meeting.
15.2	The By-Laws have the same effect as this Constitution and shall be observed accordingly. If there is any inconsistency between the By-Laws and this Constitution, then this Constitution shall prevail.
16.	Alteration to Rules:
16.1	This Constitution may only be amended, added to or repealed by resolution of a two-thirds majority vote of Council. Notice of an intention to alter this Constitution must be given to the Executive no later than ninety 90 days prior to an Annual General Meeting or a request for a Special General Meeting by a member club or the Executive.
17.	Liquidation:
17.1	MotorSport may voluntarily be put into liquidation if:
17.1.1	a two-thirds majority of votes at a general meeting passes a resolution appointing a liquidator; and
17.1.2	such resolution is confirmed in a subsequent Special General Meeting, called for that purpose, and held not later than thirty (30) working days, after the date on which the resolution was passed.
17.2	Upon appointment of a liquidator the provision of Part XVI of the Companies Act 1993 shall apply to the liquidation of MotorSport.
17.3	Any surplus assets of MotorSport, after payment of all costs, debts, and liabilities, shall be disposed of by distributing them to member clubs or organisations which have an interest in automobile sport in New Zealand as determined by the liquidator.
18.	Dispute Resolution:
18.1	In the event of any difference or dispute between or within MotorSport and its member clubs, its associate members or its office bearers in relation to any matters contained in these rules, or its application or interpretation, (but excluding rule 11 of this Constitution), those concerned shall use their best endeavours to resolve the difference or dispute by agreement between them and if necessary use an agreed mediator for that purpose.
18.2	If agreement cannot be reached the dispute shall be submitted to arbitration, which may include the International Court of Arbitration for Sport if agreed, to be heard and decided in accordance with the practice or procedures that are agreed or in accordance with the Arbitration Act 1908.
19.	Matters Not Provided For:
19.1	Any matters which are not provided for in this Constitution shall be decided by the Executive.

Association of New Zealand Car Clubs Incorporated
Inauguration

On 18 October 1947 eight representatives of car clubs met in Wellington for the purpose of forming an Association of the car clubs then existing in New Zealand. Clubs represented at this meeting were:

The New Zealand Motor Racing Drivers Association Auckland
The Manawatu Car Club, Palmerston North
The New Zealand Sports Car Club, Wellington
The Canterbury Car Club, Christchurch
The Otago Sports Car Club, Dunedin
The Vintage Vehicles New Zealand, Christchurch
Hawkes Bay Sports Car Club, Hastings
Nelson Car Club, Nelson
The first chairman of the newly formed Association of New Zealand Car Clubs was Mr P M Orr of Christchurch and the acting Secretary for the first nine months was Mr T Wickham who was followed in this office by the late Mr W J Cope.

Incorporation

At the first annual conference held in 1948, actions were put in train for the incorporation of the Association and this was finally achieved on 6 November 1950.

Early Activities

The early part of the operations of the Association was spent in gaining uniformity of rules for competitions and accordingly general competition rules were formulated to adjunct on to the Constitution.

In addition, a system of graded competition drivers was instituted and the issue of competition licences was put into effect. Other matters receiving the attention of early conferences of the Association were:

1. The establishment of New Zealand championships for road races, beach races, trials, sprints and hillclimbs with the provision of suitable challenge trophies for the major annual awards.
2. The introduction of a monthly magazine.
3. The necessity for very strict controls of events conducted by member clubs and particularly regarding spectator control where speed was the determining factor.
4. The desirability of affiliating with the Royal Automobile Club (RAC) for the purpose of the control of motorsport in New Zealand.

Venue For Events

With the natural growth of the Association and its member clubs, difficulty was experienced in obtaining suitable venues, especially for road races and sprints.

As a result of representations made to the then Minister of Transport, statutory regulations were gazetted in 1949, known as 'The Transport (Vehicular Traffic Road Closure) Regulations 1949'.

The introduction of these regulations, which are still in force today, assisted in the matter of obtaining venues for motorsport on public roads and highways.

Membership

In the period from 1947 to 1961, the Associations growth rose to 56 clubs. During this period, only three clubs severed their connections, and in all cases this was due to the dissolution of those clubs. It was estimated that in 1961 the Association, in its wider sense, had a membership of 10,000.

Recognition and Representation

After several years of negotiation, in 1956 the RAC, the controlling body for motorsport in the British Commonwealth, saw fit to grant to the Association of New Zealand Car Clubs the sole authority to control all of the automobile sport in New Zealand on their behalf. This rise in status proved to be of inestimable advantage during that time in so far as the Association was perceived.

As a consequence, it enabled it to take its place with the other sporting bodies of the world with representation (albeit through the parent body) to the FIA in Paris. As a part of this sub-delegation of control from the RAC, (the Royal Automobile Club London), appointed three stewards of the RAC resident in New Zealand who had the power to hear and determine on behalf of the RAC any disputes connected with the sport which had failed to be resolved during normal protest hearings.

It was pleasing to record that during that period of the Association's history, it was never necessary for this board of RAC stewards to convene.

MotorSport Association of New Zealand Inc

1967-1996

The Motorsport Association grew out of the old Association of New Zealand Car Clubs in 1967 when the then 58 affiliate clubs agreed at the Annual Council Meeting to a name change. In the ensuing period, the club membership grew to 105 clubs with a more modest increase in overall membership.

After the formation of the Motorsport Association, individual members tended to move away from the large clubs to form more specialist clubs better representing their interests in the sport, hence the rapid growth pattern of the number of clubs as against the more modest growth of overall members.

MotorSport New Zealand Inc

1996 Onwards

The 49th Annual General Council Meeting voted unanimously in favour of a new Constitution and By-Laws, which heralded the name change to MotorSport New Zealand Inc.

This major Constitutional change bought clarity to the legal framework of where MotorSport New Zealand operates. It clarified the powers and accountability of all the committees’ action and put into plain English the rules and administration structures.

FIA

Since its formation, MotorSport NZ has strived to gain international recognition for New Zealand and its members at all levels, both competitive and organisational. Its success or otherwise will be gauged on the fact that it has delegates serving on the FIA Council, FIA Rally Commission, and the FIA Circuit Commission.

New Zealanders in competition have been fortunate to achieve international recognition, the most notable being in 1967 when the late Dennis Hulme won the Formula One World Championship title. Chris Amon and Bruce McLaren became household names throughout the world for their exploits in Europe and in the United States along with Denny Hulme in both Formula One and the CanAm Sports Car Championship in America.

In the 90's we have been fortunate enough to record further success on the world scene with Paul Radisich winning the 1993 and 1994 World Touring Car Cup for Super Touring Cars and Possum Bourne winning the Asia Pacific Rally Championship in 1993.

As we move into the new millennium, we have a number of very talented young drivers who are already making a strong New Zealand presence in Australia and USA. We also have developed and are proud to call "our own", Motorsport New Zealand Officials who do an excellent job stewarding at FIA International events. New Zealand is also represented at the highest level of our sport internationally; with Morrie Chandler (NZOM) Vice-President of the FIA, Steven Kennedy on the World Touring Car Commission and Pat Higgins, FIA Circuit Safety Commission.

MotorSport New Zealand was fortunate enough to attract world championship events in touring cars in the late 80's and for a considerable period of time, has been the host of a round of the World Rally Championship.

Premises

Since the formation of the Motorsport Association, the Administration has been housed in the sports own properties.

Firstly in a floor of Westbrook House in Willis Street, Wellington, then in a stately home in Tinakori Road in Wellington.

In 1994, the Association moved into a two story commercial building in Torrens Terrace, the ground floor being leased out and the top story retained for the Administration services.

In 2005, Motorsport New Zealand built new, state of the art premises at 69 Hutt Road, Wellington, to house itself and its commercial entity, "The Motorsport Company".

MotorSport New Zealand Policy Manual

---

Commercial General Liability Policy

Schedule

Endorsement

Certificate

Policy:

• p1-2(4.1mb)
• p3-4(3.4mb)
• p5-6(3.1mb)
• p7-8(3.7mb)